Our customers are entitled to a high level of service; unfortunately, from time to time things can and do go wrong. When they do, we will make every effort to resolve and handle your complaint as quickly and amicably as possible.
Whether your complaint is about any of the services relating to Silverstone Fleet Management, our website, general customer service or pre and post-delivery of a vehicle either through Silverstone Fleet Management or supplying dealer, we would like you to tell us the full details of your complaint so we can put things right.
Help us to understand your complaint
Understanding the nature of your complaint that can be made by, or on behalf of an eligible complainant; that may refer to what the complainant has suffered, or may suffer, for example could be financial loss, material distress, material inconvenience or advice given
• Please provide clear details of the nature of your complaint
• Steps you have already taken to try to resolve the complaint that have not been addressed
• What steps would you like us to take to resolve your complaint.
• In your own interest, you should keep copies of the information submitted for your records.
Initial Process The complaint is first considered by the sales representative handling your order or your initial enquiry (unless the complaint relates to that individual).
We aim to resolve your complaint straight away or within 3 working days to your full satisfaction.
If you send us a complaint by email, we will usually respond to you by your e mail.
Should the complaint relate to the individual please refer to Email: Scott Norville or call on 01604978480 Who will aim to resolve your complaint straight away or within 3 working days to your full satisfaction.
Our Managing Director Scott Norville will always assist you resolve your grievance were possible and can be contacted by writing letter/email and send to Silverstone Fleet Management, The Old Hay Barn, Preston Lodge Court, Northampton, NN7 2DS. or by Email: firstname.lastname@example.org alternatively you can call him on 01604978480.
How will we handle your complaint
Depending up on the complexity and nature of your complaint we aim to resolve your complaint straight away, if we are unable to do so we will ensure you receive an acknowledgement of progress in writing within 5 working days, and why we have not been able to do so, along with information on who is dealing with your complaint.
We will contact your regularly until your complaint has been resolved.
If you are still not satisfied
If we cannot agree an acceptable resolution to your complaint within 8 weeks we will write to you giving our reasons for the delay or provide a letter detailing our final response to your complaint.
Final Response The outcome of your complaint investigation will be communicated to you outlining and explaining our final position in writing in respect of your complaint.
You also have the legal right to refer our final response decision to the Financial ombudsman./complaints within 6 months from the date of the final decision.
The FOS provides free service along with a mechanism for resolving disputes which is a simple, informal and accessible alternative to the courts.
Their address is: The Financial Ombudsman Service (FOS), Exchange Tower. LONDON E14 9SR ombudsman./complaints Tel: 0800 023 4567 (free), or 0300 123 9123 (costs no more than calls to 01 and 02 numbers)
You may also refer your complaint to the bvrla conciliation service by completing their complaint form and submitting it via email to email@example.com or via post to BVRLA River Lodge Badminton Court Amersham HP7 0DD Tel: 01494 545711 Fax: 01494 434499 our membership number is 1918.
It is the aim of Silverstone Fleet Management to provide a very high standard of service to every client. It is important to us that all complaints are resolved as quickly as possible and to the complete satisfaction of our clients.
This procedure explains how we will deal with any complaints. It also tells you what you can do if you think your complaint has not been resolved to your satisfaction.
If you have a complaint about any aspect of our service then we would like to hear from you. You can contact us by telephone, email or in writing and your complaint will be resolved in the shortest possible time by the appropriate person.
To register a complaint contact us by:
Email: firstname.lastname@example.org Telephone: 0800 612 8901
Or write to us at: Office 5, The Old Hay Barn, Preston Lodge Court, Preston Deanery, Northampton, NN7 2DS
To help us to investigate and resolve your concerns as quickly as possible please provide the following information:
We will try to resolve your complaint immediately; however, sometimes, this may not be possible. In the unlikely event that we are not able to resolve your complaint by the end of the next business day, we will keep you informed of the progress of our investigations and provide our final response in writing with details of our findings any actions undertaken.
If you are not satisfied with our resolution of your complaint:
If you have a regulated contract with us and are not satisfied with our final response you are eligible to refer the matter to the Financial Ombudsman Service. You must do this within six months of our final response. When we send you our final response we will also provide you with a copy of the Financial Ombudsman Service’s explanatory leaflet (for more information please see https://www.financial-ombudsman.org.uk/publications/consumer-leaflet.htm).
If you have any questions in relation to our Complaints Handling Procedure, please contact us telephone, email or in writing Email: email@example.com Telephone: 0800 612 8901 Or write to us at: Office 5, The Old Hay Barn, Preston Lodge Court, Preston Deanery, Northampton, NN7 2DS